Have you been assigned to cook for Girl’s Camp, Scout Camp, Youth Conference, a family reunion or a large gathering? How to Plan Girl’s Camp Food & Cook for a Crowd and my newly updated eBook was originally created for Girl’s Camp, but can easily be adapted for reunions, youth conference, trek or any large crowd. I will teach you how to budget, plan, and prepare memorable meals for a large group.
This eBook is packed with:
- A 5-day menu with links to many of my favorite “large group” recipes
- Step-by-step checklists for prepping and serving meals
- Equipment essentials checklists
- My best tips for success from decades of cooking for large groups
So let’s start making memories in the kitchen, if you’re cooking for a few – or a few hundred!
free ebook! – Printable Sample Menus, Duty List, Schedule for prep and Serving and Cooking Equipment List:
HOW TO PLAN GIRL’S CAMP FOOD AND COOK FOR A CROWD IN 3 EASY STEPS:
Once you get the hang of preparing food for a crowd, and get over the intimidation factor, you’ll realize you don’t have to reinvent the wheel every time. My #1 tip is to take notes! It’s easy to forget the details such as quantities, brands, where to purchase and a timeline to name a few.
After years of answering questions about how to best plan for food for large gatherings, I’ve broken it down into 3 steps that are essential for successful planning. BUDGET, HELP, and ORGANIZATION.
BUDGET
Determining a budget and sticking to it will be one of the most important factors in successfully planning and cooking for a crowd. Usually a budget has been set, or you will be asked to create a budget and present it for approval.
I hesitate to give a “reasonable” dollar amount because food costs differ according to the area of the country or world where you live. For planning purposes, I’ve given a sample of how to plan a simple breakfast.
Breakfast is the least expensive meal, with lunch next, and dinner usually being the most costly meal. Let’s say we are feeding 40 people (2024 prices; these are approximate costs). These estimates are from Costco:
- 20-pack Chobani yogurt: $15.89. $31.78 for 40 yogurt cups.
- Double pack of granola, about 50 servings: $9.99 or make homemade granola
- Fruit for 40: $ 40.00. I usually plan on about $1 per person. (strawberries, melon [not watermelon], bananas, blueberries, pineapple)
- Milk–2 gallons: $6.89.
Grand total for a breakfast of yogurt, granola, fresh fruit, and milk: approximately $94. Divided by 40 = approximately $2.35 per person. This does not include any paper products, which I will discuss later.
I’ve given this example to illustrate two things:
1. Breakfast can be very inexpensive. Remember if you are feeding girls, many don’t eat breakfast at home, so less is more when planning for breakfast. If the day is filled with physical activity and you may want to start out with a big meal, or consider supplementing with a mid-morning snack (chocolate pb protein bites below) and serve a light breakfast.
2. Budgeting each meal is key. With paper costs in 2024, I estimate a simple breakfast of yogurt, fresh fruit, granola for topping, yogurt and milk will cost about $2.75 per person, including paper products.
Why only 2 gallons of milk? With each gallon yielding 16 cups, that’s 32 cups of milk. Experience shows not every person will drink a cup of milk. Unless it’s chocolate milk 🙂 Which brings me to a TIP: Don’t serve OJ with a yogurt, fruit and granola breakfast, or with a pancake and fruit breakfast. Too many sweet items. Stick with water or milk.
Also, if you are serving a pancake breakfast, most will choose milk over O.J. Chocolate milk seems to override this rule. No matter the menu, most kids will drink chocolate milk, even when served with a sweet meal!
If serving a cooked breakfast, plan on another $1-2 per person if you’re including breakfast meat such as bacon, ham or sausage. Meat adds a significant cost to meals. If you are on a tight budget, a better hot meal plan: pancakes, scrambled eggs, syrup, and fruit. The eggs will serve as protein and help keep the campers filled up longer and usually are considerably less than the cost of meat.
If you decide to serve bacon, here’s an easy method for preparing baked bacon. I suggest baking at home to avoid the grease and mess at camp, then simply heating up in the oven or a griddle for a couple minutes on location.
HELP
HOW TO CHOOSE HELP
Important aspects of a successful experience when cooking for a large group are to have a crew of assistants who are hard working, willing to accept responsibility, easy to get along with, and who will follow instructions. It helps to have people who have cooked and know their way around a kitchen, but not completely necessary! I cannot stress enough, if you are in charge of food, you should not be the camp director, or the YW president. Your main responsibility at camp should be Food Chairperson.
HOW MUCH HELP DO WE NEED?
For each one hundred people, I suggest 2-3 adults (besides yourself) to work in the kitchen full time. This means people who are not assigned other duties such as camp director, advisors, nurse, etc. Meet with your committee early and decide how responsibilities will be divided after you get to know committee members. Ask and observe their strengths.
TIP
Don’t sign women up to help in the kitchen if they are looking for a few days away from home. This is anything but a vacation! There are only a few minutes of down time each day. I’ve been blessed to serve with women who are dedicated to serving. But I’ve heard stories otherwise! Choose your help carefully 🙂
USE THE YW LEADERS AND GIRLS
Most of the time at Girl’s Camp, the leaders of the girls and the girls themselves will be involved in the process of preparing the food. You will usually have the assistance of 4+ people in addition to your kitchen crew. Use the help you are given! It is best to map out what help you will need with each meal before heading off to camp. Meet with the YW President and Camp director and agree on time in the kitchen, including set up, serving, and clean up. This will alleviate stress or misunderstandings at camp. Working with the young women is an excellent opportunity to teach the girls about food, cooking, and the process involved in creating a meal!
ORGANIZATION
GET ORGANIZED
Organize meetings with your committee as early as possible. Determine the budget and your menu as early as possible, but be willing to make changes as you may need. Don’t set anything in stone too early, and be flexible. Make sure the menu plan is feasible for your location. If you don’t have ovens available, don’t plan Baked Ziti for 300. If an outside fire pit is not available, don’t plan to eat foil dinners! Triple check the cooking sources that are available to you. Ask questions about the size of grills, if you need to provide propane, lighters, wood, etc.
VISIT FACILITY
One of the most important tips for planning and executing a successful experience in the kitchen is to visit the kitchen IN PERSON before you get too far into the planning stages. You’ll be able to see what equipment is in the kitchen, what supplies are available, and look at the space. Ask the person who is in charge of the facility if what you see is what you get when you arrive.
PHOTOS
I suggest taking photos to place in your file and share with others who will work in the kitchen. A physical visit to the kitchen will eliminate many headaches down the road. If you see a freezer, ask if it works. Same with an ice machine, Is the running water safe for drinking? Make no assumptions. This may sound a little over the top, but better safe than sorry.
LIST KEEPER
I’m all about lists! Keep a detailed list of menus, tasks, timelines for serving meals efficiently. An equipment checklists plus the detailed lists mentioned are a few of the documents I keep in a folder or binder when planning. We compiled the lists mentioned in one printable PDF, complete with space for your own notes. You can create your own specific checklists using the outlines provided below.
free ebook! – Printable Sample Menus, Duty List, Schedule for prep and Serving and Cooking Equipment List:
FOOD PLANNING
FRESH
When planning a Girl’s Camp menu, always consider a few things. First, I like to have one fresh item for each meal. This can be a salad, cut fruit, or fresh veggies with dip. I try to keep it simple and use in-season fruits and veggies to avoid high costs. Don’t try to introduce food that the majority will not be willing to try, such as fish, desserts with nuts (for allergy reasons as well), or anything too spicy. For salads, you can always place nuts or seeds on the side.
ONE WOW MENU ITEM
By this I mean one really good homemade item. For example, on the Baked Ziti dinner night, we make homemade Baked Ziti (at home, before going to camp), add store bought breadsticks brushed with garlic butter, Caesar salad (chopped romaine, grated parmesan by the bag, bagged croutons, bottle dressing), veggie sticks, and dessert made by ward members. Only one of the items is homemade, but totally worth the effort, and makes the meal memorable.
TIP
Which brings me to this thought: you can buy everything pre-made from Costco. But it will taste like you bought everything from Costco. Yes, it’s easier to heat up frozen food, but the food is such a rich part of your experience, why not go the extra mile and prepare something homemade that will be a pert of the memory of Girls Camp? I promise that if the food is good, the girls will remember it long after they pack up their sleeping bags! I have girls who STILL come to me (who are now married with their own families) who remember the food they ate at camp, trek, or youth conference. They relate experiences to me about cooking for their own little families now, years later!
ALLERGIES/SPECIAL DIETS
I pay special attention to prepare meals for those with food allergies and vegetarian diets. At each meal, we have a gluten free and a meatless item (which is easier than you think!) I’ll illustrate this in the Sample Menu link. For extreme diet/allergy it is best to have one person on the committee be in charge of those with food allergies and work with the nurse and parents to ensure the girls with dietary needs are safe.
WEATHER
No matter the amount of planning or preparation, the weather may not cooperate with your menu! If you plan for popsicles in July, and a cold front moves in and the girls are freezing, they most likely won’t want a frozen dessert. Try to plan accordingly.
If you are in the mountains, hot chocolate is almost always welcome on a cool morning. During the hot summer months, make sure to have plenty of cold water in coolers on hand. More than you think you may need. Place a couple of ice blocks in per day and check water level frequently. Watermelon is also low cost, and serves as a cool fresh treat on hot summer days.
free ebook! – Printable Sample Menus, Duty List, Schedule for prep and Serving and Cooking Equipment List:
We try to update this post each year with new information that may be of help. I’d love to hear about your experiences/best tips in the comments and have you share this post on Pinterest or Facebook or Instagram with anyone who might benefit from this information. Thanks so much for reading ABK, and have a great time at CAMP!
xo
Si & Team ABK
Julie
Thank you, thank you, thank you!
Can’t say it enough.
Just spent 4 days serving 350+ and it was flawless with your help.
Prayers to Si as she begins her mission.
Jillian
Hi Julie!
What a success! We are so happy to hear about your experiences. Thank you for the prayers, Si really appreciates it.
Best,
Jillian @ABK Team
Jill Wynder
This is a life saver! I have helped for years but not been the cook until this year and am have been so stressed. Thank you so much!
Jillian
Hi Jill!
So happy to hear that it was a successful and less stressful event for you. We hope it turned out well!
Best,
Jillian @ABK Team
Alisha Smith
We have been assigned head cooks for trek out at Martins Cove for 150 people. I would love to know your notes for this particular activity if you wouldn’t mind sharing.
Si Foster
Hi Alisha,
I will chat with Si and get back to you about this. Because she is preparing for her service as a mission leader, I have been helping respond to comments and messages on the blog! I will let you know as soon as she responds.
Best,
Jillian @ABK Team
Si Foster
Hi Alisha!
Si has complied the perfect post for you! Here is her advice about cooking for large groups!
https://abountifulkitchen.com/how-to-plan-girls-camp-food-and-cook-for-a-crowd/
Tara Rushton
I can’t believe how helpful this is. What a dream to have this all in one place. Thank you Thank you Si! You are my go to for wonderful tried and true recipes.
Julie Call
I had the task of being in charge of Stake Girl’s Camp food about 4 years ago and this SAVED my life. I didn’t use all of your recipes for our camp, but this outline helped me know how to begin and not feel so overwhelmed. This truly made me feel like I could pull it off and make it a success. We all know food isn’t what camp is about, but if you have yucky food and if there isn’t enough, no one will remember anything about the camp, except that they were hungry and didn’t like the food. That was not the case for me, because of all of the help from this post. THANKS FOR SHARING!
Penny cutler
I am so happy to have found all of this information. I am in charge of stake girl’s camp this year for 300 girls!! My brother is Nick Cash and Jo and Molly told me about you, thank goodness! I have a great team and we are praying that the snow melts before we go to Heber. We are going the first week of June and I’m wondering if we should make some kind of soup for one of our meals, instead, in case it’s really cold. Also, do you do hot chocolate for a treat or for breakfast when it is cold? Thank you again for your help!
Diana S
Thank you for these great tips! Would you please email me your sample menu as I could not bring it up.
Thank you!!
Si Foster
Hey Diana, was it not opening for you, or were you not able to find it? My sample menu can be found below the “help” section and above the “meal planning or thinking beyond the potato bar” section! Let me know if you still are unable to locate it. Thanks!
XO,
Si
Esther
Do you have any ideas for a mobile Youth Conference. We are traveling from Michigan to Ohio to Palmyra to Kirkland and back to Michigan. Any ideas on how I can feed 150 people while traveling?
Si Foster
Hi Esther! That’s quite a challenge! I have a few questions. How many days and meals do you need to plan? Are you stopping at different cities and buying food, or are you needing to plan and prep it all beforehand? What type of cooking facilities will you have? I’m glad you’d seen the How to Plan Girl’s Camp post and hope it has given you some ideas! Thanks for reading ABK.
xo
Si
Amy
You nailed this post!
Being in charge of food or being part of that committee is your ONLY responsibility at camp in our stake. It’s extremely tiring.
I think this should be on the church website 😊 I’m not joking!
Si Foster
Hi Amy!
Thanks for your positive comments! I hope camp this year is a success!
Thank you for reading ABK.
xo,
Si
Jennie
So many great ideas! Thank you!
Kari Hardy
I was reading this post and saw you mention Kash’s recipe and it peaked my interest…then I kept reading and there she was in your picture!! The best YW leader I’ve ever had! Kash Castleberry!! Love her! She was my leader in the Eaglewood ward when I was in YW 2003-2007. Your information is so helpful! Thank you for posting!
abountifulkitchen
Kari,
How fun is that! Love Kash, she is a very special woman. Thanks for your thoughtful comment <3
xo
Si
Laura
Do you have the recipes for everything you have listed on your menu? Thank you for this resource!
Jan
I made your biscuits and gravy for trek and it was a huge success!! I made the sausage gravy in advance and just had to warm it up right before serving and purchased the biscuits pre-remade and already cooked at a restaurant supply —based on your Great suggestion :). I’m not normally a biscuits and gravy fan but your recipe is amazing!
Juliana Cole
Hi, I have a couple of questions.
How did you sweeten frozen berries for your french toast recipe?
Im cooking for 50 and im not sure on my portortions for forzen to fresh strawberries. Could you give me some guidance?
Also i love your idea of using scrambled eggs with cheese instead of a meat for breakast. How many eggs would i use if im also serving pancakes for 50?
And how are you cooking the scrabled eggs? Are you putting scrambled eggs in zip lock bags and boiling?
Katie
Bless you. Got some great ideas for girls camp, too.
Si Foster
Thank you, Katie!
xo
Si
Kim Measel
Hi!! Our Girls Camp will not have access to a kitchen but will only have grills and 12″ dutch ovens. This will be for about 125 people. On top of that…the Stake has only given 2 adults for food committee. We will have access to several girls for help at each meal. Any thoughts on how to organize this and the need of more bodies??
Thank you!!!
abountifulkitchen
Kim,
Carefully read this post. Hopefully it will be helpful to you! Print out the lists for easier organizing. You can make most dinners ahead of time at home. Make ahead is your best bet. I suggest items such as: Spaghetti sauce, chili, tacos, tostadas… anything that can be made ahead, With the spaghetti sauce, make ahead, place in ziplock bags and freeze. The frozen sauce is easy to transport, thaw and heat up. Then just add a salad and purchased french bread (spread with butter and grilled) . The girls can be very helpful if you are organized and give them tasks they can complete! They can be involved in everything from preparation, set up serving and clean up. The key is to make everything you possibly can at home! Hope this helps!
xo
Si
Ella
Thank you for sharing this helpful post! I noticed in one of the pictures that you had binders labeled as “Trek.” My ward is taking 50 people to Martin’s Cove in July and I am in charge of the food. I have a pretty good start on the menu, but I would be interested in any menu ideas, tips, tricks, etc. that you might be willing to share. Thanks!
abountifulkitchen
Hi Ella,
Sorry I missed your question earlier! Many of the same tips I’ve listed here are applicable. For trek, you usually don’t have access to a kitchen, and most of the cooking is best done ahead of time. We have assigned trek families a dinner such as beef stew, which can be made ahead of time at home, frozen and then heated up in a dutch oven at camp. This dinner is served with a roll and dessert for a complete meal. Chili also works well with toppings and tortilla chips or corn chips. Spaghetti sauce can be made ahead and pasta cooked and stored in ziplock bags…On trek I cannot stress enough to keep it simple! Good luck on trek hope this post helps!
xo
Si
Holly
Do you have a printable version of this post? Thank you for your time and info!
Si Foster
Hi Holly, I don’t currently have a printable version of this recipe. But I believe you can print the page or copy it into a Word document and print it. Thanks for asking!
xo
Si
Nikki
I’ve done a system similar to this a couple of times, but for some reason this time around I am running into mental blocks and second guessing my meal choices. It will all be good. This is a great resource for people, and is helping spur my brain, thank you.
I did want to mention that Rice Krispy treats are not gluten free, unless you make them with gluten free rice cereal. Regular Kelloggs Rice Krispy cereal is not gluten free. (more than just Wheat has gluten, and it’s hidden in things like Malt and Modified Food Starch.) They do make a gluten free version however, as does Malt-O-Meal. I wouldn’t want an innocent mistake by a leader to harm anyone. I’ve got a gluten free girl to feed this year (one out of 80 in our ward isn’t bad), but as my husband has celiac I’ve got it covered.
Thanks again!
Si Foster
Hi Nikki, thanks for sharing the info about the Rice Krispy treats. I’m sure a lot of other viewers will find it helpful, especially if there are any gluten allergies. I’m glad you found the post helpful, it can be hard sometimes to come up with a menu that everyone will enjoy. Thanks for reading ABK!
xo
Si
Gina Sipos
How do you order from US Foods? Do you have to know a restaurant owner, or can you pick up from warehouse?
abountifulkitchen
Hi Gina,
If you are planning for a stake or ward, check with US Foods to see if they have your Stake listed. Many church organizations have accounts with US Foods. I have also used Sysco, but prefer US Foods.
Thanks!
Si
Cydney Adamson
Thanks so much for this post. My daughter kept telling me to check this out. I’ve helped with feeding boys at Aaronic Priesthood camp, but this year I’m over Stake Girls Camp food. Feeding 300. This will help things run smoothly and taste delicious too!! Thanks again!
abountifulkitchen
Cydney,
Im glad your daughter pointed you our way! Good luck with Stake camp. If you have done the guys this will be a breeze. Come back and let us know if you have any questions and how it turned out for you. We would love to hear any feedback and how camp turned out!
Best of luck,
xo
Si
Dawn
There is not another guide out there even close to this! Our ward used all these downloads last summer and it was the most organized food/kitchen crew ever! Annnnd the girls loooooved all the meals! Especially the baked ziti! I know this guide came with years of trial and error but it is so appreciated by us newbies!! A total life saver when planning a huge event! Thanks Si!!!💙
Si Foster
Thanks for your comment, Dawn! I’m so glad you’ve found it helpful, it’s definitely been helpful for me to refer back to this when planning any type of large gathering!
Si
Heather
Answer to a prayer!!!!!
Si Foster
Thank you, Heather!
xo
Si
Julia Busche
Hi, this post has been invaluable! Thank you so much. I have a question. I am the food committee chairperson at Heber Valley later this month and anticipate serving 300 people per meal. (2 meals a day and each ward will do one). We have 9 women full time on our committee. How many YW do you recommend helping out at each meal? Also, what duties do you usually assign YW? I am Jutta’s daughter-in-law- HI!
abountifulkitchen
Hi Julia!
Love Jutta!
I’m glad this post has been helpful! Usually 6 YW helping with each meal will be helpful. Sometimes if you get too many cooks in the kitchen it is more difficult to manage. I usually ask for help in setting up all of the paper goods, filling the drink containers, pouring drinks and setting on a drink table, help with any food prep beforehand such as washing and cutting up veggies, cutting any cakes or other items that may need to be cut up, helping with clean up, sweeping and wiping down tables. If they come early enough and everything is set up, I have them eat first so they can help with clean up right after all of the girls eat. Hope this is helpful! Also, I’m posting an attachment today of blank sheets for tasks you can fill in yourselves. Come back and let us know your tips after you go to camp 🙂
xo
Si
Shellie
Hi, this all looks so amazing! I’m here in Virginia and excited to try out all your tips and recipes as a first-time stake girls camp food gal. I’ve got a good team with me…no one expecting a vacation, Do you have a blank menu and duties pdf you could post?
abountifulkitchen
Shellie,
The team is so important! Glad you have a great crew lined up. Come back after it’s all over and let us know how camp turned out, and if you have any tips to add to this post.
Sure, I could get that added to the list on my PDF. Stay tuned. Are you following along on Instagram? Ill post an update there!
thanks for reading ABK,
xo
Si
Shellie
Thanks for the instagram update! I just made Erin’s Cali Granola from your blog for yogurt parfaits (soooo yummy I couldn’t keep my hands out of it!). And I have chicken marinating to make Grilled Chicken Kale Salad with Apricot Vinigrette for my food committee to try at tomorrow’s meeting. I have another question about US Foods. What kind of account do you have? Do you get everything from them or are some things okay to get from Costco or walmart? Can you tell me everything I need to know about that source?
Melanie
This is a huge help to so many people. Miss our days of cooking for the masses together. You have made every large event I have done seem like a piece of cake!
abountifulkitchen
awww Thank Mel! Those were great days. So much work, but so much fun. Thanks for contributing to this post in so many ways!
xo
Melissa Griffiths | Bless this Mess
Guess who’s the camp director this year?! THIS GIRL! And let’s be honest, I haven’t been back to camp much since I was a girl so this was perfect! Thank you!
abountifulkitchen
Melissa, You will love it! Hope this post helps you out as you prepare. Check back for updates. We have a printable PDF that should be up in the next couple fo days!
xo
Si
Jo Cash
I can’t imagine how long it must have taken you to write this post. It’s awesome and I certainly wish we would’ve had it years ago! It will definitely help alleviate the dreaded large group cooking stress. Some of my favorite and fun memories are cooking with you (and Mel, of course). Sure do love you and your! XOXO
abountifulkitchen
Jo,
The feeling is mutual! Good times at camp with the MP Stake. Thanks for all of your help with this post! You, Mel and Nick have made so many meals for so many girls over the years. Thanks for all of the good times in the kitchen my friend!
xo
April Lawler
I just want to kiss you. Thank you so much. First year cooking at camp. What a help!!
abountifulkitchen
Thanks April! Good luck and check back for updates to the post! And make sure to come back and leave a comment after camp with your best tips!
xo
Si
Jeanelle
Si, we so need to be in the same ward or stake! I served in our stake YW presidency for several years so have helped a lot of really fabulous food specialists and everything you’ve said here is right on! (especially the part about bringing cold diet coke with fresh limes! Our high councilor always had a cold can of DC for me on the last day of camp and nothing has ever tasted better!) I just shared your blog with our camp food specialist because the two of you are totally on the same page when it comes to feeding big groups of youth and I think she’d love your recipes! xoxo
abountifulkitchen
Jeanelle,
Thanks so much. I agree one of the best tips is a cold drink at camp! Glad this post resonates with you and hope it helps our your new camp specialist! Thanks for reading ABK,
xo
Si
Melanie
Huge job to get this recorded, but will be so helpful! Love every opportunity to work in any kitchen with you.
si
Right back at you Mel. We had some great days in the kitchen in MP7!! love you <3
Diana Warnick
This is an awesome helpful guide. I have done this a number of times and learned some new valuable information.
abountifulkitchen
Thanks Diana! Come back and leave your best tips on this comment thread. I’d love to have you share!
xo
Si
Lisa Nokes
You are amazing! I love that you have taken your talent and blessed others life with it!! What a great example you are to me! I make something from your website multiple times per week!
abountifulkitchen
Thanks Lisa! I appreciate your comment. Readers like you make sharing here a great experience for all!
Have a great day,
xo
Si
Meri Simpson
You are a DREAM for posting this! I’m in charge of the food for STAKE girlscamp! 200+ people! Gulp. I have never done this before and so I am freaking out! Plus they gave me extra money so they can have “healthy meals”! Ha ha, kill me now. I am practically drinking in this post! Thank you so much for doing this. If you have anything else please let me know when I will keep checking back on this post in the weeks to come! Thank you thank you thank you thank you!
abountifulkitchen
Thanks Meri!
It seems intimidating when you start out, but remember not to try to eat the elephant all in one bite! Follow this guide and you will be able to tackle this huge job. Make sure to get some good help as well. An assistant food director will be so helpful. And the healthy meals are easy and can test good as well! Take a look at this sample menu. Many of the items are fresh salads, and the meals are balanced, with some great desserts thrown in as well! Leave comments and questions here I will try to respond as quickly as possible over the next few months as people plan. And yes, check back! new PDF coming in the next couple of days for printing off. Good luck and thanks for reading ABK!
xo
Si